Author Guidelines

Khwarizmi Journal of Intelligent Sustainable Systems (KJISS)

File Format: We ask you to provide editable source files for your entire submission (including figures, tables and text graphics).

  • Submit editable source files (.doc/.docx) for your entire submission, including figures, tables, and text graphics.
  • PDF files are not accepted as source files.
  • Format Word files in single-column layout.
  • Remove strikethrough and underlined text unless scientifically significant.
  • Use spell-check and grammar-check before submission.

Title Page

You are required to include the following details in the title page information:

  • Article title. Article titles should be concise and informative. Please avoid abbreviations and formulae, where possible, unless they are established and widely understood, e.g. DNA.
  • Author names. Provide the given name(s) and family name(s) of each author. The order of authors should match the order in the submission system. Carefully check that all names are accurately spelled. If needed, you can add your name between parentheses in your own script after the English transliteration.
  • Affiliations. Add affiliation addresses, referring to where the work was carried out, below the author names. Indicate affiliations using a lower-case superscript letter immediately after the author's name and in front of the corresponding address. Ensure that you provide the full postal address of each affiliation, including the country name and, if available, the email address of each author.
  • Corresponding author. Clearly indicate who will handle correspondence for your article at all stages of the refereeing and publication process and also post-publication. This responsibility includes answering any future queries about your results, data, methodology and materials. It is important that the email address and contact details of your corresponding author are kept up to date during the submission and publication process.
  • Present/permanent address. If an author has moved since the work described in your article was carried out, or the author was visiting during that time, a "present address" (or "permanent address") can be indicated by a footnote to the author's name. The address where the author carried out the work must be retained as their main affiliation address. Use superscript Arabic numerals for such footnotes.

Submit the title page as a separate file (due to double-blind review). Include:

Element

Description

Article Title

Concise and informative. Avoid abbreviations and formulae unless widely established.

Author Names

Full given and family names. Order must match submission system.

Affiliations

Full postal address for each affiliation. Use superscript lowercase letters to link authors to affiliations.

Corresponding Author

Clearly identified with up-to-date email and full postal address.

Present/Permanent Address

Use superscript Arabic numerals as footnotes if applicable.

Acknowledgements

Include here only (not in the anonymized manuscript).

Declaration of Competing Interests

Include if not submitted as a separate file.

Double anonymized peer review

As this journal follows a double anonymized review process, author identities are concealed from reviewers and vice versa. To facilitate this process, submit your title page (including author details) and anonymized manuscript (excluding author details) as separate files. Next to the items mentioned in the title page section of this guide, the title page should also include:

  • Acknowledgements. Include any individuals who provided you with help during your research such as help with language, writing or proof reading in the acknowledgements section. Include acknowledgements only in the title page, do not add them as a footnote to your title, or anywhere else in your article.
  • Declaration of competing interests (when a separate declaration of interest file is not submitted)
  • Corresponding author address (full address is required)
  • Corresponding author email address

The anonymized manuscript should contain the main body of your paper, including references and tables. It is important that your manuscript does not contain any identifying information such as author names or affiliations, or acknowledgements.

Anonymized Manuscript

Submit the main body of your paper as a separate file without any identifying information. Ensure:

  • No author names, affiliations, or acknowledgements appear in this file.
  • References, tables, and figures are included here.
  • All identifying metadata (e.g., document properties) is removed.

Abstract

You are required to provide a concise and factual abstract which does not exceed 250 words. The abstract should briefly state the purpose of your research, principal results and major conclusions. Some guidelines:

  • Abstracts must be able to stand alone as abstracts are often presented separately from the article.
  • Avoid references. If any are essential to include, ensure that you cite the author(s) and year(s).
  • Avoid non-standard or uncommon abbreviations. If any are essential to include, ensure they are defined within your abstract at first mention.
  • Maximum 250 words.
  • Concise and factual: state purpose, principal results, and major conclusions.
  • Must stand alone; avoid references unless essential.
  • Define non-standard abbreviations at first mention.

Keywords

  • Provide 1 to 5 keywords in English.
  • Avoid multi-word phrases (using "and" or "of").
  • Use abbreviations only if firmly established in the field.

Highlights

You are required to provide article highlights at submission.

Highlights are a short collection of bullet points that should capture the novel results of your research as well as any new methods used during your study. Highlights will help increase the discoverability of your article via search engines.

Submit highlights as a separate editable file (name: highlights).

  • 3 to 5 bullet points.
  • Maximum 85 characters per bullet (including spaces).
  • Capture novel results and new methods.

Tables

  • Submit as editable text, not images.
  • Place tables near relevant text or at the end of the article.
  • Number consecutively (Table 1, Table 2, etc.).
  • Provide captions above tables; place notes below.
  • Avoid vertical rules and shading.

Figures, Images & Artwork

Submit each image as a separate file with logical naming (e.g., Figure_1, Figure_2).

Requirements

Element

Guideline

Captions

Brief title and description. Explain symbols/abbreviations.

Format

EPS, PDF, TIFF, JPG, or PNG.

Resolution

300 dpi for photographs; 1000 dpi for line drawings; 500 dpi for combinations.

Color

Color figures appear online. Ensure accessibility for color-blind readers.

Generative AI Policy

  • No AI tools may be used to create or alter figures/images unless part of the research design (described in Methods).
  • AI-generated graphical abstracts are not permitted.
  • Cover art using AI requires prior editor approval.

Supplementary Material

  • Submit with your manuscript; cite in text.
  • Provide a descriptive caption for each file.
  • Files appear online as submitted (no copyediting or typesetting).
  • Can only be added or revised during revision stage.

Video & Animation

  • Maximum 150 MB per file, 1 GB total.
  • Provide a "still" image for each file.
  • Add descriptive text in manuscript for accessibility.
  • Refer to video in text with a note (e.g., "see Video 1").

Research Data

  • State data availability in a Data Statement at submission.
  • If data is unavailable, provide a reason (e.g., sensitive/confidential information).
  • Link datasets using DOIs or repository identifiers.
  • Add [dataset] before dataset references in the reference list.

Article Structure

Sections

  • Divide into clearly defined, numbered sections (1, 1.1, 1.2, etc.).
  • Do not number the abstract.
  • Use brief subsection headings on separate lines.

Author Contributions (CRediT)

Corresponding authors must specify contributions using CRediT roles:

Role

Role

Conceptualization

Methodology

Data curation

Project administration

Formal analysis

Resources

Funding acquisition

Software

Investigation

Supervision

Validation

Writing – original draft

Visualization

Writing – review & editing

Appendices

  • Label as A, B, C, etc.
  • Number equations as (A.1), (A.2); tables as Table A.1; figures as Fig. A.1.

References

References within text

Any references cited within your article should also be present in your reference list and vice versa. Some guidelines:

  • References cited in your abstract must be given in full.
  • We recommend that you do not include unpublished results and personal communications in your reference list, though you may mention them in the text of your article.
  • Any unpublished results and personal communications included in your reference list must follow the standard reference style of the journal. In substitution of the publication date add "unpublished results" or "personal communication."
  • References cited as "in press" imply that the item has been accepted for publication.

Linking to cited sources will increase the discoverability of your research.

Before submission, check that all data provided in your reference list are correct, including any references which have been copied. Providing correct reference data allows us to link to abstracting and indexing services such as Scopus, Crossref and PubMed. Any incorrect surnames, journal or book titles, publication years or pagination within your references may prevent link creation.

We encourage the use of Digital Object Identifiers (DOIs) as reference links as they provide a permanent link to the electronic article referenced.

Reference format and style

  • Arial Nova Condensed, size 11, line spacing 1,15; Arial Nova Condensed, size 11, line spacing 1,15
  • Citations must be made in the body of the text using the author-date system, including page numbers (when applicable), as per the American Psychological Association (APA) standards (https://libraryguides.vu.edu.au/apa-referencing/7StandardsPatents) Example: (Botura et al., 2018)
  • The complete references of the cited works must be presented in alphabetical order at the end of the text, according to the guidelines of the APA.
  • Botura, G. C., Wilson, T. M., & Hartzler, B. (2018). A method to join Nano technology carbon allotrope heaters. (European Patent No. EP3331317). European Patent Office. https://worldwide.espacenet.com/patent/search/family/060661756/publication/EP3331317A1?q=EP3331317Author names, journal or book titles, chapter or article titles, year of publication, volume numbers, article numbers or pagination must be included, where applicable.
  • Use of DOIs is recommended.

Examples:

Reference to a journal publication:

van der Geer, J., Handgraaf, T., & Lupton, R. A. (2020). The art of writing a scientific article. Journal of Science Communication, 163(1), 51–59. https://doi.org/10.1016/j.sc.2020.00372

Reference to a journal publication with an article number:

van der Geer, J., Handgraaf, T., & Lupton, R. A. (2022). The art of writing a scientific article. Heliyon, 19(1), e00205. https://doi.org/10.1016/j.heliyon.2022.e00205

Reference to a book:

Strunk, W., Jr., & White, E. B. (2000). The elements of style (4th ed.). Longman.

Reference to a chapter in a book:

Mettam, G. R., & Adams, L. B. (2020). How to prepare an electronic version of your article. In B. S. Jones & R. Z. Smith (Eds.), Introduction to the electronic age (pp. 281–304). E-Publishing Inc.

Reference to a website:

Cancer Research UK. (2023). Cancer statistics reports for the UK. Retrieved March 13, 2023, from http://www.cancerresearchuk.org/aboutcancer/statistics/cancerstatsreport/

Reference to a dataset:

Oguro, M., Imahiro, S., Saito, S., & Nakashizuka, T. (2015). Mortality data for Japanese oak wilt disease and surrounding forest compositions [Dataset]. Mendeley Data, v1. https://doi.org/10.1234/abc12nb39r.1

Reference to software:

Coon, E., Berndt, M., Jan, A., Svyatsky, D., Atchley, A., Kikinzon, E., Harp, D., Manzini, G., Shelef, E., Lipnikov, K., Garimella, R., Xu, C., Moulton, D., Karra, S., Painter, S., Jafarov, E., & Molins, S. (2020). Advanced Terrestrial Simulator (ATS) v0.88 [Software]. Zenodo. https://doi.org/10.1234/zenodo.3727209

 

Web references

When listing web references, as a minimum you should provide the full URL and the date when the reference was last accessed. Additional information (e.g. DOI, author names, dates or reference to a source publication) should also be provided, if known.

You can list web references separately under a new heading directly after your reference list or include them in your reference list.

Data references

We encourage you to cite underlying or relevant datasets within article text and to list data references in the reference list.

When citing data references, you should include:

  • author name(s)
  • dataset title
  • data repository
  • version (where available)
  • year
  • global persistent identifier

Add [dataset] immediately before your reference. This will help us to properly identify the dataset. The [dataset] identifier will not appear in your published article.

Preprint references

We ask you to mark preprints clearly. You should include the word "preprint" or the name of the preprint server as part of your reference and provide the preprint DOI.

Where a preprint has subsequently become available as a peer-reviewed publication, use the formal publication as your reference.

If there are preprints that are central to your work or that cover crucial developments in the topic, but they are not yet formally published, you may reference the preprint.

Submitting your manuscript

Submission checklist

Before completing the submission of your manuscript, we advise you to read our submission checklist:

  • One author has been designated as the corresponding author and their full contact details (email address, full postal address and phone numbers) have been provided.
  • All files have been uploaded, including keywords, figure captions and tables (including a title, description and footnotes) included. This includes any supplementary materials and videos.
  • Spelling and grammar checks have been carried out.
  • All references in the article text are cited in the reference list and vice versa.
  • Permission has been obtained for the use of any copyrighted material from other sources, including the Web.
  • For open access articles, all authors understand that they are responsible for payment of the article publishing charge (APC) if the manuscript is accepted. Payment of the APC may be covered by the corresponding author's institution, or the research funder.
  • Manuscripts should normally not exceed 15 printed journal pages (around 10,000 words). Specific types of papers, such as review papers, may be permitted to exceed this limit. In cases when lengthy derivations or other data taking much space are included for instance in an Appendix, it is advisable to keep this material available in a local research report, etc, and refer to this local document instead of including it in the text. However, the document needs to be made available on request, and it should be uploaded with the main text as a separate file.

Submit Online

Our online submission system guides you through the process steps of entering your manuscript details and uploading your files. The system converts your article files to a single PDF file used in the peer-review process.

Editable files (e.g., Word) are required to typeset your article for final publication. All correspondence, including notification of the editor's decision and requests for revision, is sent by email.

[Click here to submit your paper]